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» Academic Probation

What is Academic Probation?

At the close of each semester, your academic record will be reviewed to verify your grade point average and determine your academic standing. Academic standing is determined using both semester and cumulative grade point averages (GPAs).  The three levels of academic standing (see the University Catalog for details) are:

  • Good Standing
  • Academic Probation
  • Academic Dismissal

Academic Probation refers to a level of Academic Standing between Good Standing and Academic Dismissal.  While on probation, you are allowed to continue enrollment at UT, but you are no longer in Good Standing and are in jeopardy of Academic Dismissal.

Probation serves as a serious warning that your academic performance needs improvement, alerting you that you are in jeopardy of Academic Dismissal. 

During the semester you are on Academic Probation and any other semesters in probation, you must participate in a special directive advising program to help you address concerns that are impacting your academic performance, and to outline a plan for achieving academic success. In addition, you may be required to participate in an Academic Success Workshop.

While on Academic Probation, you will be dismissed at the end of the term if both:

  • Your cumulative GPA is below a 2.00, and
  • Your semester GPA is below a 2.00

Why are students placed on probation?

Students are placed on probation for one of two reasons.

  1. If your cumulative GPA falls below 2.00, or
  2. If your semester GPA is below 2.00 for two consecutive semesters.

This means that some students on probation have a cumulative GPA below 2.00, and other students on probation have a GPA of 2.00 or higher.  Either way, probation is the result of academic struggle.  If you are on probation, now is the time to position yourself for success and turn things around. 

How can I return to good standing?

You will return to good standing when both your semester GPA and cumulative GPA are 2.00 or above. The GPA calculator can help you estimate the performance levels you will need in order to return to Good Standing. In addition, you will also want to calculate your deficiency points to give you another perspective, estimating the number of hours of “B” grades you will need to return to Good Standing.

If you have just been placed on Academic Probation, thoroughly reflect upon the Academic Success Plan for Students on Probation as you consider options and strategies. You will want to contact your academic advisor promptly. He or she is your best and most valuable resource for information. You should speak with your academic advisor about the possibility of repeating courses in which you earned a grade below C, as the new grade might possibly replace the previous grade.

Most colleges operate a special advising program for students on academic probation. With your advisor, you will develop a plan to return to good academic standing. Your advisor can help you clarify your goals, objectives, interests, and abilities to ensure that you are on the right track.

In addition, you may want to schedule an appointment with one of our Academic Coaches to establish study strategies and discuss the obstacles you are presently facing. Your academic coach can also help you take advantage of the many resources available on campus.

Do you have scholarships, such as the HOPE Scholarship? If you are on Academic Probation, you are at risk of losing your scholarship. It is important for you to touch base with the Office of Financial Aid and Scholarships to find out what requirements are necessary for your particular scholarship.

What is an Academic Success Workshop?

If you have been placed on Academic Probation, you may be required to complete an Academic Success Workshop. The Student Success Center conducts these 60-minute workshops to help you improve your academic performance and prevent academic dismissal. Personalized to your own academic situation, the workshop will address:

  • The university’s key policies which influence your current situation; 
  • The impact of your GPA upon your entire college experience;
  • Strategies to boost your GPA and help you return to Good Standing;
  • Pitfalls to avoid when repeating or taking courses at another college or university;
  • Effective learning strategies, fortifying your present abilities as a student;
  • Easy access to the wealth of University resources that are available to assist you;
  • Your creation of a personal action plan for success, in preparation for your next academic advising appointment.   

Deficiency Points

Deficiency points (also known as quality point deficiency) are the number of quality points lacking for the calculation of your cumulative GPA to result in a 2.0. Thus, deficiency points indicate the number of hours of “B” grades you would need to earn to raise your cumulative GPA to a 2.0.

Deficiency points are calculated by multiplying your cumulative hours attempted by 2.00 to get the number of quality points required for a 2.00 cumulative GPA (a C average); subtract the total quality points earned from the quality points required to find the deficiency points, as illustrated below. To locate the information you need to calculate your deficiency points, go to MyUTK and select “View Your Final Grades.”

Calculating deficiency points:

  1. Your cumulative hours attempted x 2.00 = quality points required for your GPA to be a 2.00
  2. Result from step 1 – your total quality points earned = Your Deficiency Points

Example:  Ken has attempted 65 hours and has earned 112 quality points. 

  1. 65 cumulative hours attempted x 2.00 = 130 quality points required for 2.00
  2. 130 – 112 total quality points earned = 18 Deficiency Points
  3. To reach Good Standing (2.00), Ken must earn 18 hours of B grades.